[GNC] Frustration (recently used files)

[David H]

Andrew,

You need to realise that on the mac opening GnuCash or double clicking a
GnuCash file only ever opens the last file you were working with. Not sure
about the behaviour from the recent files list as I don't use that either.
I'm fortunate that I only have 1 Gnucash data file so this behaviour
doesn't cause any issues for me :-)

You should probably setup each of your GnuCash data files in a separate
folder - I keep mine in Documents >> Gnucash >> Data but you can easily
setup other sub-folders within Documents >> GnuCash.  Doing this should
keep all your logfiles and backups that Gnucash creates along the way with
the relevant GnuCash data file.  Make sure that you give each file a
meaningful name so that when you open GnuCash you can check the file name
in the title bar - if it's not the file you want to work with just use File
>> Open to navigate to the sub folder you want and select the GnuCash data
file you need.

Hope this helps somewhat.

Cheers David H.


On Mon, 7 Jun 2021 at 10:36, Andrew Ralph via gnucash-user <
gnucash-user at gnucash.org> wrote:

> Hi Team
>
> Theses questions are probably best directed to John Ralls the mac expert.
> I am running macOS Mojave Version 10.14.6 and I have just downloaded
> Gnucash 4.5.
>
> I am sorry to keep repeating myself with these issues and I appreciate
> your input so far I just don’t seem to be getting the opening and saving of
> multiple accounts at all, making using Gnucash for my application un
> useable. I have historical data that I am not sure where it is, in current
> accounts. I have backed up but struggling to integrate that, but that’s
> another issue but would try to get this sorted first.
>
> I hope I can explain my problem so you can understand and offer practical
> solutions.
>
> I have historically had 4 sets of accounts based on 4 different bank
> accounts for 4 individual rental properties. I have only been opening from
> the file drop down menu as I have been unable to figure another way of
> doing it. I have come unstuck a few times with other headings coming in to
> this 1-4 menu but have managed to retrieve main accounts more by good luck
> than good management. Now I have 5 accounts I am completely lost.
>
> I have tried saving main accounts on desk top and in different files with
> appropriate headings and all I get is the copy of the last account I was in
> when I open, either by double clicking or right click “open with” gnucash
>
>
>
>
>
>
>
>
> So all I can open at the moment is one of the 4 accounts below,
>
>
>
>
>
>
>
>
>
>
> if I go into any of the accounts I have saved with different headings all
> I get is the last account I had been working on.
>
>
>
>
>
>
> So I understand there are only the last 4 historical accounts I have been
> working on as above. All I want to be able to do is save accounts in
> appropriately named files on my computer outside of gnucash and be able to
> open to have the correct data specific to that account and be able to add
> data and run reports etc.
>
>
>
> Very much appreciate your input and happy to look into any practical
> solutions.
>
> Regards
>
> Andrew
>
>
>
>
>
> > On 6/04/2021, at 9:01 AM, Michael or Penny Novack <
> stepbystepfarm at comcast.net> wrote:
> >
> > On 4/5/2021 1:03 PM, D. via gnucash-user wrote:
> >> Stan,
> >>
> >> I'm going to wager that Andrew is on a Mac, because he said that when
> he clicked one account, another opened. This strongly implies the oddity
> that Mac users cannot double click on a GnuCash file in Finder and have
> that file open. It will always trigger Gnucash for the last file opened.
> >>
> >> This is a known issue for Mac users of Gnucash, and John Ralls (the Mac
> expert on the development team) has in the past explained exactly why this
> problem exists on the Mac. The workaround on this is to use File->Open in
> GnuCash to open your files. You can create Automator scripts as well, but
> that seems a little like overkill.
> >>
> >> David T.
> >
> > That is why I was asking for clarity about which OS and exactly what
> procedure. Because what was written was described AS IF experiencing this
> from file => open as opposed to clicking on an object.
> >
> > In my own case, there was so little predictability as to which gnucash
> books I wanted to open (relative to the last opened) I use the -nofile
> option so am always selecting. The situation has gotten better (fewer sets
> of books) now that I have replacements* as treasurer for all of the
> organizations I was doing, but I still might open more than four.
> >
> > Michael
> >
> > * It is considered bad practice not to have periodic replacement of
> treasurer. Nor should organizations have to repeatedly override their
> bylaws to allow a treasurer to remain beyond set term. Something the
> accountant doing a financial review would flag as bad/unsafe practice.
> >
> >
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