2025-11-19 GnuCash IRC logs

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01:43:28 <miskmuseek> Hi, I am getting error "no suitable backend was found" on windows machine. The gnucash file was last saved Jan 2025. I think I saved with version 4.8, I use portable version. Please help, does the error indicate corrupted file? This is my first time on IRC, please go easy on me.
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03:47:00 <miskmuseek> ok got it. The file was encrypted on my nas. All good now. Thanks.
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06:20:06 <moop> ok. trying to process a reimbursement that is part billable. the reimbursement is in a different currency to the company's. the reimbursement amount is Z. The amount that went into the A/P account is X and the amount that went into the employee's credit account is Y. X != Y != Z. X < Y < Z. Neither X nor Y match billable/non-billable amounts. What logic did GNUCash use to do the split? If X should be all billable items then it should be far bigger t
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07:35:36 <warlord> moop, your message ended at: it should be far bigger t
07:37:08 <warlord> Was this transaction for an Employee Expense Report? Without seeing the actual inputs I can't tell you what happened. The split between A/P and Credit Card is due to a question of which items were marked in the Exp. Voucher.
07:37:32 <warlord> And X+Y should be the total amount of the voucher.
07:37:39 <warlord> (in the voucher's currency)
07:42:59 <moop> "it should be far bigger than Y but it's far smaller. Puzzled and confused."
07:43:49 <moop> warlord: not sure what you mean by "Employee Expense Report".
07:46:24 <moop> basically trying to understand the splits.
07:48:47 <warlord> There are three ways to enter transactions into A/R;A/P: Customer Invoice, Vendor Bill, and Employee Voucher (aka Expense Report). Which did you use?
07:49:48 <moop> the last one. Employee Voucher. Damn. Thought I said that. :) My bad.
08:00:07 <warlord> Okay, so the A/P vs CC Split is based on your line-items. The idea is that the EMP has a company card, so you're either using A/P to pay the employee back, or you're paying the card.
08:00:12 <warlord> That's the X/Y split
08:01:00 <warlord> Of course, the equality all depends on using a single currency. If you're using different currencies, then all bets are off because exchange rates can differ from point A to point B.
08:01:21 <warlord> I'm assuming you're "AP" who sent an email to gnucash-user?
08:03:39 <moop> perhaps :)
08:03:58 <moop> was going to go to sleep but then I remembered IRC and there was your reply.
08:04:08 <moop> so I flung an email off before snoozing.
08:05:26 <moop> but the currency conversion is a one off and the purchases work off the amount recorded for them on his CC
08:21:48 <moop> err. "was going to go to sleep so I flung... but then I remembered..." brain is not winning atm.
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08:29:06 <warlord> What time is it there? (it's 8:30am here)
08:30:32 <warlord> So taking this a step back.. Can you give me sample numbers instead of variables? For example, emp spent $17.45 on CC and $22.75 in other means.. So total voucher is 40.20, of which 17.45 goes to CC and 22.75 to A/P.
08:30:54 <warlord> Then you pay the emp the 22.75 directly, reducing A/P
08:31:02 <warlord> And you pay the CC when that bill comes in.
08:31:55 <moop> 00:30 atm :)
08:32:44 <warlord> Oh, well Happy Thursday to you!
08:32:45 <moop> I just had a thought: would cash payments that the employee made go into A/P? The quick math I just did seems to add up.
08:32:50 <moop> Thanks! :)
08:33:23 <warlord> Yes, Cash or other personal payment methods of the Emp would go into A/P. The only stuff going onto CC would be payments onto a corporate card (that the company pays directly)
08:33:51 <moop> ahhhhhhhhhhhh.
08:34:44 <moop> ok. so If I want to track an employee's expenses I need two accounts per employee? CC and A/P? Also is the credit card account only for the company credit card?
08:35:35 <warlord> You only need a CC if you have employer-paid corporate credit cards.
08:35:46 <warlord> You don't need an A/P per employee
08:35:57 <warlord> It's one A/P -- GnuCash tracks the per-employee internally for you
08:36:14 <warlord> (one A/P for everyone/everything)
08:36:46 <warlord> You WOULD need separate CC accounts if you have corporate credit cards for employees,because (most likely) they are separate accts per employee.
08:37:28 <moop> right. ok. so that was a critical misunderstanding on my part. I'll unpost tomorrow and change all their payments to cash.
08:37:51 <moop> as for one A/P period. I'm finding that I need one per currency at least. or am I doing that wrong, also? :)
08:38:06 <warlord> Oh, yeah, you need one per currency.
08:38:20 <warlord> (I live in a single-currency world, so don't think about it)
08:38:35 <warlord> ... in my world everything gets translated to USD before it enters GnuCash
08:40:30 <moop> :) so far I have 3 currencies to deal with. may be looking at more. :)
08:42:04 <moop> ok. many thanks for your assistance. that cleared up a lot for me and showed the big error I made in my thinking.
08:44:49 <warlord> You're welcome.
08:44:53 <warlord> Now you can get to sleep! :)
08:48:32 <moop> Indeed. Did an update on the ML that the problem was solved and how. Now to sleep, perchance to actually sleep.
08:56:26 <warlord> good luck!
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09:59:14 <chris> jralls https://logs.guix.gnu.org/guile/2025-11-19.log#092244
10:05:02 <chris> https://codeberg.org/guile/guile/pulls/22
10:07:48 <chris> oh seen your active participation
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10:19:51 <lorimark> hello
10:19:57 <lorimark> oh! I have voice! cool!
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19:57:40 <Gry> Welcome
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