2017-06-26 GnuCash IRC logs
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09:01:11 <akv> Hey, i'm new to accounting and gnucash, but I'd searching for someway to manage attachments a little better - force an attachment (invoices for all expences) and easy to spot if an invoice is missing for a transaction... is it possible or?
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09:18:14 <warlord> akv: no. no way to force that.
09:20:08 <akv> warlord: okay - a way to make it easier to see if an attachment is missing for a transaction then?
09:21:07 <warlord> I believe there is a column that shows whether there is an attachment.
09:21:32 <warlord> or at least some visual indicator
09:21:44 <warlord> i dont think you can search h or filter on it
09:22:30 <akv> okay, i'll keep digging
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10:30:04 <ryantrinkle> i'm having some trouble setting up online banking; when I go to Actions -> Online Actions, there is only "Show log window"
10:30:21 <ryantrinkle> I used to see several options, all greyed out, but now those aren't present
10:30:42 <ryantrinkle> any suggestions on what i might be doing wrong?
10:31:58 <ryantrinkle> ah, just went through the online banking setup wizard again, and now they're greyed out but present again
10:42:59 <warlord> There you go.
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10:57:03 <ryantrinkle> warlord: hmm, i still haven't figured out how to activate them, though
10:57:25 <ryantrinkle> is there a way for me to check that everything's set up correctly?
11:15:51 <warlord> ryantrinkle: what OS/Distro?
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12:09:28 <rietta> Depsite all professional advice to use QuickBooks or Xero, I’m going to give GnuCash a serious go for running my business’s backend finances. I actually stuck with YNAB because of its budgeting method for the last 6 years, but they went full web app last year. We’re using Harvest on the frontend / for our developers. Hopefully over time I will be able to contribute back to the project.
12:13:53 <rietta> I wouldn’t have been a FreeBSD user in college or a Mac OS X after graduate school if I went by “what everybody uses”.
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16:36:43 <ryantrinkle> i'm importing transactions from Chase, and they're coming through with the descriptions chopped in half with a semicolon, then rearranged
16:37:01 <ryantrinkle> e.g.: sombody ...; ACH payment To
16:37:20 <ryantrinkle> it almost looks intentional sometimes, like it's bringing the counterparty name to the front
16:37:27 <ryantrinkle> but it also makes it unreadable a lot of the time
16:37:33 <ryantrinkle> is this something gnucash is doing or that Chase is doing?
16:37:43 <rietta> Weird. I think a lot of regulars are over in Europe so its been quiet all day.
16:38:09 <ryantrinkle> ah, makes sense
16:38:16 <rietta> I’m quite new to GnuCash, but have not seen what you’re describing. Biggest problem I’ve been dealing with is fighting the QFX importer
16:38:27 <ryantrinkle> haha yeah, i just got through that
16:38:43 <rietta> I got my personal file done last week. Working on the business one now. I’m dreading tackling PayPal
16:38:55 <ryantrinkle> took me quite some time to realize i was supposed to select the linked account before activating the menu items for the online banking :P
16:39:06 <ryantrinkle> haha yeah, paypal seems to be painful to deal with in any situation
16:39:14 <rietta> Its shoing negative $68k because the transfers to the bank are there, but not the corrosponding income. Small steps.
16:39:35 <ryantrinkle> ah
16:39:58 <rietta> It’ll be fun. I’m converting over from YNAB which is very budget oriented.
16:40:08 <rietta> Which was really, really great when starting the business.
16:40:52 <rietta> Have you looked at the import file from Chase to see if the plain text looks odd in some way?
16:41:13 <rietta> Could it not be UTF-8 while GnuCash is expecting it to be or something?
16:41:20 <ryantrinkle> ah yeah, i've heard lots of good things about YNAB
16:41:26 <ryantrinkle> my company uses quickbooks online right now
16:41:49 <ryantrinkle> and i'm not sure whether i'll actually switch over, but i'm treasurer for a couple small charities as well, and i don't want to use qbo for them
16:42:00 <ryantrinkle> since it's expensive and, more importantly, bad, lol
16:42:29 <rietta> I’m paying for Xero right now, but will probably cancel if GnuCash works out as well as I am thinking it will.
16:43:11 <ryantrinkle> my main concern with gnucash is giving my accountant access
16:43:15 <rietta> I used it briefly 16 years ago and then for whatever reason stopped. I was a teenager and didn’t appreciate double entry as much as I do as an adult with a business, wife, mortgage, the whole thing...
16:43:20 <ryantrinkle> i'm not really sure whether that'll be workable
16:43:26 <ryantrinkle> haha yeah
16:43:34 <rietta> It depends on how cool they are, I suppose
16:43:49 <rietta> mine usually only wants reports and to know its all reconciled
16:44:07 <rietta> I mean, GnuCash should NOT feel odd at all to a pro.
16:44:21 <rietta> I just wish my accountant would use GPG!!!
16:45:34 <rietta> I’ve thought about litterally walking him and the bookeeper that works with him Yubikey 4s with keys setup already.
16:46:27 <ryantrinkle> haha yeah, that would be nice
16:46:43 <ryantrinkle> though HTTPS is probably good enough for *most* things
16:46:55 <ryantrinkle> i guess the biggest thing is categorization
16:46:57 <rietta> For protection in transit, sure!
16:47:17 <ryantrinkle> there are a lot of tax questions that i just don't know the right answer to
16:47:29 <ryantrinkle> ah, yeah
16:47:38 <ryantrinkle> i think it'd be really nice to have something like a gnucash server
16:47:44 <rietta> That makes sense.
16:47:54 <ryantrinkle> something i can self-host, and then my accountant can do their functions through it
16:47:56 <rietta> Well, it supports MySQL
16:48:02 <rietta> if you had them have the software.
16:48:13 <ryantrinkle> ah, then they could just connect
16:48:16 <ryantrinkle> that makes sense
16:48:20 <rietta> The XML can be synced with Dropbox
16:48:29 <rietta> or BT Sync
16:48:36 <rietta> so lots of options if they can install the desktop software
16:48:43 <ryantrinkle> yeah, that's a good point
16:49:04 <rietta> I figure if I hire a bookeeper someday, I’ll set him or her up with either one of my developer’s hand me down Macbooks or some solid Linux box.
16:49:33 <rietta> When we were thinking going all cloud the idea came to give the company admin a Chromebook if he or she did’nt need a full system.
16:49:34 <ryantrinkle> yeah, makes sense
16:51:08 <rietta> Its always seemed smart to balance your own checkbook as an entrepreneur to me. And with the way software is once you have a system down the business can actually get pretty big before you need someone else to do it.
16:51:23 <rietta> Like I spend less than 4 hours a month on accounting probably.
16:51:59 <ryantrinkle> yeah, that makes sense
16:53:40 <rietta> Another solid option would be to setup VNC-style remote desktop on a server you control and let the accountant log in old school.
16:53:53 <rietta> I think people used to do that with Quickbooks before online got big.
17:17:31 <ryantrinkle> haha yeah, definitely
17:17:36 <ryantrinkle> that's one of the things my accountant suggested
17:17:43 <ryantrinkle> btw, where did Xero fall down for you?
17:17:55 <ryantrinkle> rietta: ^
17:19:08 <rietta> I don’t think it would be fair for me to say it fell down as much as I have a preference for open source.
17:20:17 <rietta> It seems okay. Not sure I want to pay monthly for it when there are open source alternatives. It may be a good deal if I were to do payroll with it, but that would involve cancelling my current payroll service which would be annoying. And my current accountant still wouldn’t interact with it (they use Sage 50 or will look at Quickbooks but nothing else).
17:20:34 <rietta> So I figure if its just going to be PDF reporting anyway, GnuCash all the way :-)
17:22:27 <rietta> I work in web application security. I’ve seen enough of the dark side to be beyond paranoid too. Xero’s strong prefernce to use Yodlee for bank transactions scares me so many ways.
17:22:31 <ryantrinkle> haha yeah, makes sense
17:22:37 <ryantrinkle> ahh
17:22:53 <rietta> I have no information that Xero has any specific security issues. I just know how bad most web services are behind the scenes.
17:23:01 <ryantrinkle> right, they definitely are
17:23:52 <ryantrinkle> my company does web/mobile SaaS custom development, actually, but we're pretty anal about security
17:24:41 <ryantrinkle> we use Haskell, which is pretty good for avoiding certain kinds of vulnerabilities
17:25:22 <rietta> It is!
17:25:28 <rietta> We’re doing a lot of Ruby on Rails
17:25:43 <rietta> Often picking up where the first startup team left off ;-p
17:25:51 <ryantrinkle> haha yeah, we've done quite a bit of that as well
17:26:17 <ryantrinkle> it seems like a lot of people insist on getting the job not-done very cheaply before paying to actually get it done
17:28:21 <rietta> Yup. Maybe I’ll be able to actually contribute to GnuCash. Will have to dust off my C programming from college. All my post graduate “real work” has been in higher level langugages.
17:28:41 <rietta> Still have not dived into Haskel or ML yet.
17:29:48 <rietta> Though considering how much I like to use blocks and lambas in Ruby, I bet I would find Haskell quite the treat.
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17:30:19 <myNameIsTaken> akv: I find it easier to simply save my attachements separately with a system to the file names. It works great and is also portable. i.e. an invoice would be "XB 01924 - 2017-06-22 - Amazon - 398498 - 287.50.pdf" Since all files are stored in G-Suite, I have full text search and the title has everything I might need anyhow for sorting. A quick alphabetical sort shows if you are missing something. This works for all invoices, bills,
17:30:19 <myNameIsTaken> transfers, income docs etc.
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18:46:41 <ryantrinkle> rietta: yeah, i think you'll find haskell interesting
18:47:12 <ryantrinkle> i mostly do frontend work with it, using functional reactive programming
18:47:16 <ryantrinkle> but... we're getting a bit off topic
18:47:28 <ryantrinkle> happy to talk about that stuff any time, though, if you wanna dm me!
18:47:45 <ryantrinkle> or #reflex-frp on freenode; that's the frontend framework we use
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