2016-10-13 GnuCash IRC logs
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03:30:47 <gr8kodr> I'm just getting started with GnuCash (2.6) on Windows 10, is there a way to set the time of a transaction? I can't find the time field in any of the input forms
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03:48:16 <jralls> gr8kodr: No, transaction posted dates are dates, not date-times. Time of day is not a useful value in accounting.
03:55:48 <gr8kodr> thanks @jralls ... time is useful in making bank accounts display transactions in correct order though
03:56:46 <gr8kodr> I have found a work around, but I don't know if it will stick as I haven't completely tested it ...
03:56:52 <jralls> gr8kodr: That's a common misconception. Your books are not the bank's books.
03:59:36 <jralls> Consider the old fashioned check: You write it today and mail it off. 3 days later the recipient deposits it, and 3 days after that it clears and shows up on the bank's books. Your books need to show the credit to your bank account (it's a credit to you because it's an asset, but a debit to the bank because it's a liability) when you wrote the check, not when the check cleared.
04:00:54 <jralls> That's why the reconcile process is done in a separate window from the register: To easily show only the unreconciled transactions so that you can match them to your bank's statement.
04:01:21 <gr8kodr> Enter transactions in XML format -> save the file as mySQL -> open the mySQL transactions table and manually update the post date - incrementing the time slightly for transaction on the same day, then open again in gnucash and save as XML again
04:03:22 <jralls> gr8kodr: Do not, under any circumstances, write to your database/gnucash file by any means other than the GnuCash API. That's completely unsupported and when you inevitably corrupt your accounts file you'll get laughed at instead of helped.
04:04:25 <gr8kodr> ok ... scrapping my "fix" method then
04:06:14 <gr8kodr> next question ... should transaction numbers be global, or individual to (asset) accounts?
04:08:37 <jralls> If you mean the "num" field, you have a choice. There's a preference item to put it on the current register's split, but it only works for a new file. Otherwise the num is on the transaction and applies to all splits (and therefore accounts) in the transaction.
04:09:58 <gr8kodr> ... by global I mean, when viewing my General Ledger, should the numbering appear sequential, or is sequencing only done per account - so theorically 5 bank account (with same bank) could each have a different transaction with the num 56?
04:13:43 <gr8kodr> brb - switching IRC clients
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04:18:34 <jralls> The num field is intended to collect check numbers, and that's what most users use it for. It's a free-text field so you can use it for anything you like. There's no checking for duplicates, no harm will be done if 56 shows up twice.
04:20:09 <jralls> BTW, num is also a sort field so you can use it to sort your transactions within the day if you number all of them. If you switch to the split field then you'll be able to have a different num value for each account; that might be helpful for transfers between accounts.
04:22:26 <gr8kodr> jralls, thanks, that was where my "problem" was occurring and I didn't know how to make the numbering make sense
04:24:12 <gr8kodr> so checking the "Use Split action ... " option in properties will solve the issue?
04:25:21 <jralls> Checking that option *and starting over with a new file* will solve the issue. You can't switch an existing file.
04:27:26 <gr8kodr> last question (for today) ... I'm setting up a custom CoA from scratch in a new file (because the defaults don't let me choose what to include) ... once I have it setup, where do I save it so that I can easily reuse it? Or do I just do Export Accounts and save as a new file name?
04:28:26 <jralls> The latter.
04:28:43 <gr8kodr> ty :D
04:29:11 <jralls> denada.
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