2015-07-29 GnuCash IRC logs
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09:47:56 <bugweiser> how do i manage inventory?
09:48:40 <warlord> bugweiser: you'll have to find an inventory system; gnucash is not it.
09:50:59 <bugweiser> ok
09:51:18 <bugweiser> thank you
09:51:44 <warlord> Sorry.
09:51:58 <warlord> You can sort of fake it a bit (using Stock accounts to track individual inventory items)
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09:52:06 <warlord> But it would be a lot of work, and....... you left.
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11:03:04 <nomeata> well, I’d be interested in an answer as we
11:03:08 <nomeata> :-)
11:03:31 <nomeata> or, slightly different, how to track e.g. if people owe me money
11:04:14 <nomeata> I currently have one account, and if it is at zero, everything is fine, but if it is not zero, I have to visually match increases and decreases of the balance to find the un-matched entries, i.e. outstanding debt
11:04:33 <nomeata> I could have one account for each instance of someone owing me something, but that does’t feel right either
11:06:15 <warlord> tracking if people owe you money isnt an inventory thing
11:07:10 <warlord> In order to use a single account you need to have another method to match debits and credits (ala the business features)
11:07:22 <warlord> If you're not using that kind of metadata then you need separate accounts per person.
11:08:15 <nomeata> ok, that’s what I thought
11:08:36 <nomeata> it’s fine for me, just checking that I am not missing anything
11:11:03 <warlord> nope.
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12:02:45 <gjanssens> You could use reconcile status as "metadata"
12:02:57 <gjanssens> But only as a rough approximation
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12:03:20 <gjanssens> Amounts fully paid back can be reconciled against the payments
12:04:01 <gjanssens> Then filtering on unreconciled transactions would give an overview of open loans
12:04:10 <gjanssens> But not how much still open per loan
12:04:36 <gjanssens> Using separate accounts is more accurate
12:14:53 <nomeata> reconcilation is a good idea
12:16:07 <nomeata> or how about this: I have two accounts, Open Dept and Payed Dept. When I give money to someone, it goes into Open Dept. When he repays me, I _change_ that transaction to go into Payed Dept, and add the pay-back transaction from Payed Dept to my cash account
12:16:35 <nomeata> probably slightly unorthodox to change old transactions
12:16:59 <nomeata> but the Open Dept account would give a quite accurate view of outstanding items
12:17:18 <nomeata> And the other account would, as an invariant, always be at 0
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13:14:33 <warlord> nomeata: except you still wouldn't easily see *who* owes you money..
13:15:19 <nomeata> warlord: that’s not a big deal, the description says "gave 1$ to foo for bar", so as long as I can easily see all descriptions of transactions of me handing out money that have not been payed back yet, I am happy
13:16:34 <warlord> You could do that with reconciling, too, as gjanssens pointed out.
13:16:45 <warlord> gjanssens: how far are you from Bochum, Germany?
13:18:18 <nomeata> right; and indeed there is a way to hide all reconciled transactions
13:21:00 <warlord> Yes. View -> Filter By
13:29:02 <warlord> linas: you there?
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19:24:48 <keret> Hello everyone! I am stepping into a small business as the bookkeeper. The company has YTD income of 170k and is buying stuff to make candles, manufacturing waxes & fragrances packaging them together and selling the finished product. I was wondering if you all had any suggestions for getting inventory under control in an efficient way...
19:26:03 <keret> Or knew of any resources for someone who is stepping into organizing the books of an already running business. They are using quickbooks and are looking to get inventory management more streamlined and have dashboard financials.
19:27:21 <keret> Any resources or suggestions would be much appreciated
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