2012-11-02 GnuCash IRC logs
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08:21:35 <warlord> @tell gjanssens FYI, the docs build failed..
08:21:35 <gncbot> warlord: The operation succeeded.
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08:52:05 <geroldr> Hi, can anyone tell me how they handle an invoice they want to write off as bad debt expense? When I try the process payment route (after creating the bad debt expense account) I can only see the assets and liabilities as being the transfer account... Suggestions?
08:53:35 <geroldr> I also noted the Post-To account lists my Placeholder account, Accounts Receivable, rather than my Accounts Receivable CHF subaccount. Can I consider this a bug?
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10:23:47 <warlord> geroldr: Process the payment as normal and then move it from your Bank account to the Expense account manually.
10:23:52 <warlord> ... just don't change the amount.
10:24:04 <warlord> If it's not bringing up your CHF AR then that means the invoice isn't in CHF
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10:32:44 <geroldr> Thanks warlord
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13:12:15 <heyzeuss_> Is this channel for the accounting program?
13:17:10 <heyzeuss_> I'm setting up bookkeeping for my wife's photography business. She's been making her invoices for the past several months in Excel, and I am moving her to GnuCash. First, I re-entered her invoices. Next, I downloaded a tab deliminated file from her bank and imported it. Then I filled in the rest of the information in the payments that I imported. This included entering the company names in the field "customer." It will autocomplete the names for
13:18:25 <warlord> heyzeuss_: your message ended at "autocomplete the names for"
13:20:10 <heyzeuss_> me, but it will also accept a note or a memo. I'm unable to match the payments with the invoices without deleting them, but I'm willing to live with that for now, as long as the customer
13:21:14 <heyzeuss_> names match. The only problem is that the payments do not show up in any customer reports. How can I fix that?
13:21:26 <warlord> You cannot import "payments"
13:21:30 <warlord> You have to use Process Payment
13:21:59 <warlord> (there are some changes that will allow you to assign a payment to customer, but you'll still need to manually do that in the AR account ; I don't know if that's in 2.4.11 or not)
13:22:37 <heyzeuss_> Unfortunately, I am using Windows, so my version is old.
13:23:11 <warlord> 2.4.11 is the latest release, and it works on windows.
13:23:19 <warlord> You should be running that version
13:23:35 <heyzeuss_> I do get a box to click on that changes the transaction type from "invoice" to "payment" and back again.
13:23:50 <warlord> Yeah, that's not what you want
13:23:59 <warlord> You should never hand-enter a transaction into AR.
13:24:13 <warlord> You should always use the Business -> Customer ... menu items
13:24:16 <warlord> *always*
13:24:17 <heyzeuss_> When I imported the transactions, they had question marks that changed to "I" and "P" when I clicked on them.
13:25:28 <heyzeuss_> Yeah, the Business -> Customer menue items worked better, after some experimentation, but I was hoping that the import would work.
13:25:52 <heyzeuss_> Seems to me that the transactions should at least show up in the customer report.
13:26:07 <warlord> No, you cannot import Business transactions
13:28:22 <heyzeuss_> I'm pretty happy with GnuCash though. I used to work with Quickbooks, but the proprietary file was inaccessable to any other program. I couldn't run reports off of it. This seems much more promising.
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13:36:27 <warlord> :)
13:39:34 <gjanssens> Warlord: I got your message about the broken doc build.
13:39:34 <gncbot> gjanssens: Sent 19 hours and 13 minutes ago: <warlord> Sorry, no, I'm wrong. There is no beta site on code. And unfortunately I do not have access to www to grab the logs. I think you'll need to email Linas. :(
13:39:35 <gncbot> gjanssens: Sent 5 hours and 17 minutes ago: <warlord> FYI, the docs build failed..
13:39:44 <warlord> :)
13:39:48 <gjanssens> A fix has just been pushed (based on your recommendations)
13:39:52 <gjanssens> Tx
13:40:12 <warlord> NP. Want me to hand-check that right now?
13:40:22 <gjanssens> Regarding the beta website. I realized this morning the site is pretty simple
13:40:30 <gjanssens> I have quickly set it up on my local webserver
13:40:48 <gjanssens> Found my issue in the logs and got past that as well.
13:40:56 <gjanssens> You can hand-check
13:41:04 <warlord> Checking now..
13:50:42 <warlord> works
13:50:42 <warlord> thanks
13:59:51 <gjanssens> NP
14:34:03 <warlord> glad you got the website working
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15:08:09 <gjanssens> yeah, sometimes it's better to call it a day and restart afresh the day after
15:08:27 <gjanssens> the night usually brings some good ideas
15:08:45 <gjanssens> the error was in a totally different spot than I expected
15:08:55 <gjanssens> without the logs I could have searched for hours...
15:09:23 <gjanssens> yet is was a silly simple syntax error after all (aren't they usually ?)
15:24:08 <warlord> Usually ;)
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16:51:13 <gjanssens> krdc
16:51:35 <gjanssens> Oops, that was meant for my console, not irc :)
16:52:10 <warlord> :)
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20:53:38 <ari> just to make sure I've got things down, small restaurant wise:
20:54:01 <ari> when i get an invoice (from a supplier) i use BUSINESS > VENDOR > NEW BILL
20:54:27 <ari> when I'm finished writing up the bill, I POST it which adds it to the account hierarchy.
21:07:44 <ari> when it's time to pay it, BUSINESS > VENDOR > PROCESS PAYMENT
21:13:43 <warlord> ari: correct
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21:48:56 <ari> Thanks warlord. As you say, "never hand-enter anything into AP….
21:50:25 <ari> Along those lines - sometimes we pay 5 bills at once. Is there way to elegantly do that? Or do I have to PROCESS PAYMENT for each of the 5 bills?
21:56:44 <ari> actually, when I hover over the Select button (for Bill) in the PROCESS PAYMENT window it says "field is optional. If you leave it blank, GnuCash will automatically assign the payment to the first unpaid invoice for this company."
21:56:58 <ari> Can I assume that if it's for more than one payment, GnuCash will know what to do?
21:57:03 <ari> Maybe I'll just test it..
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