2012-07-09 GnuCash IRC logs
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12:14:32 <rpg> I have many years of financial records in gnucash, and it seems to be getting quite slow. Is there an article anywhere detailing how/when/if to purge/retire/archive old records?
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14:56:16 <mikee_> Hi Warlord. I just had to reset my modem and I seem to be logged in here twice.
14:57:44 <mikee_> Dynamic IP address changed.
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14:59:23 <mikee> Ah OK, previous IP timed out now so all OK again.
14:59:53 <mikee> I'll be more patient in future :)
15:00:51 <warlord> :)
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19:22:29 <EsdiDude> hello people
19:24:07 <EsdiDude> I'm a little bit bothered by something. When I put in an purchase invoice and I select my costaccount, accounts with the type creditcard and e.g. foreign assets pop up as options.
19:24:13 <EsdiDude> How is that supposed to work?
19:25:06 <EsdiDude> What is the sense of booking a cost directly onto a foreign asset?
19:42:20 <EsdiDude> (for the record: from within the purchaseing invoice ofcourse)
19:52:47 <warlord> EsdiDude: it could be an Inventory purchase, and not an Expense.
19:55:19 <EsdiDude> warlord: hmm, hadn't thought of that yet
19:57:05 <warlord> :)
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20:57:53 <EsdiDude> Other question, I have two columns, total and total period. My period goes from jan to dec,current year, nothing special there
20:58:23 <EsdiDude> point is, total is displayed as a positive amount, but the total period is displayed as a negative amount - in some cases
20:59:05 <EsdiDude> ah
20:59:22 <EsdiDude> I think I just understood it while trying to explain it
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21:01:31 <EsdiDude> in some cases it just doesn't make any sense to show the periodic values as the values themselves only make sense on a total level
21:11:51 <warlord> Sometimes, yes.
21:12:00 <warlord> Total Period only really makes sense for Income and Expense accounts.
21:54:11 <EsdiDude> Question: when dealing with VAT and VAT returns. I will most likely always make VAT adjustments in the previous year, however I need to take the VAT return which arrived in my next fiscal year into account.
21:55:10 <warlord> Sorry, don't do VAT here in the US
21:55:11 <EsdiDude> Now I can use e.g. 1 account and just toss everything on there, the VAT I claim and the returned amount. But that'll still make it difficult for me to see what exactly I need to adjust at the end of the year.
21:55:31 <EsdiDude> warlord: vat/taxes/btw/mws, take your pick :-)
21:55:32 <warlord> I would recommend you ask on gnucash-user ML
21:56:22 <warlord> I apply my tax refund to this year, but I put it into a "Tax Refund" account, so it doesn't offset my current-year tax wihtholdings
21:56:36 <EsdiDude> warlord: lets take it from a broader perspective. Factually I have a booking arriving in januari, which I want to take into account for a custom period of the previous year.
21:57:06 <warlord> Ah, now you're talking Accrual v. Cash accounting
21:57:59 <EsdiDude> warlord: I was contemplating that, but preferably I don't want to make that big of a tree.
21:58:11 <warlord> ???
21:58:20 <warlord> No sequitor
21:58:22 <warlord> Non..
21:59:01 <warlord> I presume you're using the Biz features. Those add data to your accounts on an Accrual Basis. Sounds like you want to report on a Cash basis. Alas, you have to make that transition manually
21:59:58 <EsdiDude> warlord: hmmm. the thing is that I a) have a fact in januari, but I need to report it in dec of the previous year.
22:00:22 <warlord> "fact"?
22:00:28 <EsdiDude> but I dont want to b) change the fact as thats tied to the balance reconciliation
22:00:44 <EsdiDude> warlord: e.g. a transaction which happens on a certain date.
22:01:24 <warlord> As opposed to any other type of transaction?? (never heard of the word "fact" in this context)
22:01:41 <EsdiDude> warlord: aye, confusing term. Ignore that :-)
22:02:11 <warlord> so you have a transaction in january that really applies to the period ending Dec? How would that happen?
22:02:34 <warlord> Accrual is backwards from that -- You post an invoice in Dec and get paid in Jan.
22:02:49 <EsdiDude> warlord: something like that
22:02:53 <warlord> .. the "income" appears in Dec but needs to be moved to Jan. Manually. This is Accrual -> Cash
22:02:59 <warlord> How could it ever work in reverse?
22:04:13 <EsdiDude> hmmm
22:04:23 * EsdiDude needs a moment
22:04:55 <EsdiDude> well, legally speaking taxes belong to a fiscal year with the returns entering in the next fiscal year but being part of the previous one.
22:05:04 <warlord> Huh?
22:07:43 <EsdiDude> e.g. year one - need to claim back 200 euros. I get 200 euros in jan year two. In februari I discover I had more tax to claim back from year one. Those taxes belong to year one, but in order to report the proper amount I need to take into account the 200 which arrived in year two.
22:08:41 <warlord> How could you discover more tax to claim back in feb?
22:08:57 <warlord> .. unless you're adding txns in Dec or elsewhere in the previous year?
22:09:22 <EsdiDude> warlord: exactly. Or you discover that some taxes which you thought were not claimable were after all
22:09:57 <warlord> Well, if you're adding txns in the previous period then I don't see the problem here.
22:10:33 <warlord> You re-adjust Taxes in year one, and offset that wth Taxes Refunded in year 2. Done.
22:11:10 <EsdiDude> warlord: and that's legally not allowed.
22:11:23 <EsdiDude> warlord: the offset needs to be reported seperatly.
22:11:28 <warlord> But changing transactions in the previous year IS allowed?!?
22:11:59 <warlord> Well, take a P&L before the adjustment and after the adjustment and subtract accordingly.
22:13:16 <EsdiDude> warlord: ofcourse, I'm allowed to go back and change a transacion, as long I report it properly. And as I'm not legally required to generate a public P&L statement, heck.
22:14:07 <EsdiDude> n.b. this is ofcourse only for the VAT claims going back, so it's not part of P&L
22:14:44 <warlord> My point being the P&L will report your VAT. Feel free to substitute whichever report you use to compute your VAT before and after you adjust the transactions.
22:15:50 <EsdiDude> warlord: true, true
22:17:35 <EsdiDude> For the record, in my case 2011 isnt closed (yet)
22:18:21 <warlord> Seriously!?
22:18:25 <warlord> Wow.
22:18:33 <EsdiDude> warlord: nothing special about that really
22:18:34 <warlord> We're halfway through 2012 already!
22:20:28 <EsdiDude> warlord: well preferably I would have wanted it closed already, but now that it's still open I do prefer to close it properly, instead of having a bunch of adjustments in 2012
22:21:40 <warlord> fair enough
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