2010-04-22 GnuCash IRC logs
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04:18:25 <adabo> Sort by transfer/deposit/withdraw/balance? Is it possible?
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05:27:09 <JonathanEllis> Good morning. I am charging a business mileage allowance based on a flat rate per mile. So far, each year I have recorded transfers to Expenses from Equity:Opening Balances:Mileage but I am not sure if its the right way to do it. Its not really Opening Balances but I guess an Equity account is the way to do it since its a virtual transaction (ie non cash). Would Equity:Mileage allowance be a better account to transfer from?
05:27:09 <gncbot> JonathanEllis: Sent 1 week, 1 day, 15 hours, and 59 minutes ago: <fell> for indentation you could insert a table. Google for selfhtml for a good tutorial.
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09:56:18 <adabo> Is it appropriate to add an ATM account to cash in wallet so that x purchase->cash in wallet->ATM and Checking->ATM?
09:57:45 <jsled> I don't think so. At least for me, ATM is a way to access Checking, not a separate account.
09:58:08 <JonathanEllis> Good afternoon. I am charging a business mileage allowance based on a flat rate per mile. So far, each year I have recorded transfers to Expenses from Equity:Opening Balances:Mileage but I am not sure if its the right way to do it. Its not really Opening Balances but I guess an Equity account is the way to do it since its a virtual transaction (ie non cash). Would Equity:Mileage allowance be a better account to transfer from?
10:07:28 <adabo> jsled: Let me see. If you debit/credit from the ATM you have cash in your wallet. If you purchase with that cash, how do you show the transaction? What is the first step?
10:07:54 <jsled> cash-in-hand -> Expenses
10:08:04 <jsled> though … I stopped tracking cash-in-hand a long time ago.
10:08:14 <jsled> (well, I stopped tracking everything a long time ago, but. :)
10:08:24 <jsled> But I just treated cash-on-hand *as* "checking".
10:08:30 <jsled> Cause that's my "primary" bank account.
10:11:21 <adabo> hmm.. man this confuses me. Probably because I'm a complete novice
10:12:14 <adabo> I think I've been doing everything backwards
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10:13:45 <adabo> i log the purchase in the Expense:x account. Then I transfer to my checking account. It all works out, but maybe unorthodox?
10:16:30 <jsled> it's usually easiest to record stuff from the asset accounts.
10:17:11 <jsled> And … you should only need to "record" one thing … the same transaction affects both Expenses:X and Assets:Y; you shouldn't need to "record then transfer".
10:18:56 <adabo> well, i mean the transfer column. The button that shows the dropdown list with all the accounts. But I'm starting to see what you mean, and it does seem more effecient.
10:21:01 <jsled> ah.
10:21:45 <jsled> it's not so bad for Expenses, but the credit/debit column labels from the Asset account registers are usually easier to figure out.
10:22:07 <jsled> Cause it's very clear when something caused you to Withdraw or Deposit money.
10:22:45 <adabo> so each purchase I simply go to the asset:checking account, record the purchase and set the "transfer" colmun to the expense:x?
10:24:14 <jsled> yup.
10:24:55 <jsled> I usually had my 3 primary account tabs up, and would just switch between them as I entered receipts, depending on how I paid.
10:25:09 <jsled> And, usually, everything was on the debit card, so I'd just stay in the Asset:Checking tab all the time.
10:27:09 <adabo> Do I have to start my books over from scratch, or can I switch to this method or recording without conflict?
10:27:30 <adabo> or=of
10:28:36 <jsled> no need to restart. In fact, you should get exactly the same transactions either way.
10:29:03 <jsled> If you enter them from the Asset account register or the Expense account register … it should end up the same transaction.
10:29:24 <jsled> s/should/will/
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10:31:53 <adabo> *whew*
10:32:13 <jsled> adabo: it might be a bit more clear if you can to the "auto-split" register mode.
10:32:13 <adabo> jsled: thanks for the tut :)
10:32:20 <jsled> s/can/change/
10:33:15 * jsled guesses you're running the the "Basic" view, presently.
10:33:52 <adabo> i've only started the transaction journal view
10:34:36 <adabo> ooh.. auto is nice
10:34:39 <adabo> er
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11:06:29 <warlord> adabo: what do you mean by "Sort by transfer/deposit/withdraw/balance" ?
11:07:08 <adabo> aha.
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11:07:59 <warlord> JonathanEllis: what do you mean by "Charging"? What's the point of making it an expense against equity? Are you trying to depreciate something (other than your equity)
11:10:06 <adabo> warlord: In Expense:x the account has several columns. You can sort by a few columns but not these that I mentioned
11:10:34 <jsled> no, you can't. try the reports, though.
11:12:10 <warlord> You can sort by amount (which combines deposit/withdrawal)
11:12:35 <warlord> the deposit/amount is really 1 value .. the columns just signify positive and negative.
11:12:50 <adabo> ah
11:13:28 <warlord> but no, you cannot sort by transfer or balance. HOWEVER the balance is effectively Standard Order.
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11:13:44 <jsled> yeah, my bad.
11:13:57 <roe_> congrats on the release
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11:15:34 <warlord> roe_: it's still a test release...
11:16:07 <adabo> I've literally been at this for 21 hrs with sleep in the middle... it's either really fun, or I'm ocd
11:16:12 <roe_> warlord, is that not worthy of noting by a 'congrats'? The string freeze leads me to believe 2.4 is close
11:17:03 <warlord> adabo: Hhah
11:17:09 <warlord> roe_: fair enough. :)
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11:22:10 <kimmo> oo a 2.4
11:22:40 <warlord> not yet.
11:22:43 <warlord> only 2.3.12
11:23:02 <gary> can I add logos to my fancy invoices in the new release? ;)
11:23:22 <roe_> sorry to get everyone all riled up
11:23:54 <kimmo> I'm all hyped up anyway about my new Wilson hybrid
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11:25:51 <warlord> gary: you could take the e-guile invoice and modify that easily!
11:26:25 <gary> is that something that's only available in this new version?
11:26:38 <warlord> yes
11:26:51 <warlord> Well, only available in recent 2.3.x -> 2.4
11:27:00 <warlord> 2.4 will be the next stable release.
11:27:02 * gary nods
11:28:37 <gary> do tehy exist in 2.3.11?
11:28:46 <gary> e-guile invoices..
11:29:38 <warlord> yes
11:29:45 <gary> hrm
11:29:54 <gary> Am I missing something obvious? :)
11:30:37 <jsled> what do you expect to see? what are you not seeing?
11:32:49 <gary> Well, when I look at reports, I see Easy Invoice, Fancy Invoice, Printable Invoice, Tax Invoice. None of which I appear to be able to make display a logo, despite my various attempts.
11:33:05 <jsled> the idea is to edit the fancy-invoice report itself.
11:33:11 <jsled> there's not UI to add a logo
11:33:39 <gary> Ah
11:37:00 <warlord> Is it "Fancy Invoice" in e-guile?
11:37:19 <warlord> But yes, there is an HTML template file that you just edit.
11:38:16 <gary> I have no idea if it's "Fancy Invoice" in e-guile, how can I tell?
11:38:30 <gary> And where is this template file?
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11:42:26 <warlord> Like I said, I dont think Fancy Invoice is e-guile. I know Tax Invoice is.
11:42:39 <warlord> Run that. Look a the report options.
11:43:06 <gary> ok, think I tried it, but i'll take another look.
11:46:12 <adabo> When first starting accounting, did anyone notice a change in there spending habits?
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11:47:26 <warlord> Only that I kept more receipts.
11:47:36 <warlord> .. and paid a little more attention to my cash spending
11:49:27 <adabo> hehe
11:49:36 <adabo> reciepts all over the place
11:50:56 <kimmo> adabo, at first no, but after the first 6 months I plugged a few leaks
11:51:28 <adabo> hey thats a good way of putting it :)
11:51:50 <kimmo> you have to have some measurement data in order to determine what's important and what's not
11:52:23 <kimmo> then again at some point I was spending more than 5 hours per week just running reports and thinking of ways to make them look nicer, moneywise ;)
11:55:08 <adabo> no sense in submitting to ignorance when you could be saving up for that iphone you always wanted
11:57:19 <kimmo> these days when most of my spending can be expensed, I'm concentrating more on personal asset allocation
11:58:56 <adabo> woah there cowboy... I've only got gnucach education. From about 2 weeks ago :)
12:00:37 <kimmo> well what I meant was that after 10+ years of personal bookkeeping, there's really not much left to eliminate, so the focus has shifted from cutting expenses to ensuring financial stability in times of need
12:00:57 <kimmo> such as last week, when I got stranded in Turkey for an extra 5 days
12:01:56 <kimmo> (You need assets in the first place to allocate them, though, so cutting expenses goes a long way towards that)
12:02:26 <adabo> ok, now that makes sense
12:04:57 <warlord> off to the office.. back in ~30m
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15:03:59 <pandora> Hi every body. This is my first time to use IRC
15:09:24 <adabo> so far so good
15:09:49 <pandora> I installed GnuCash for windows today in my XP machine. Can we use GnuCash for managing student fee of a college? I am planning to create accounts equal to the number of students(2000 peryear) but the number of accounts will be too much i think. So how else can i make use of GnuCash for my purpose?
15:14:30 <pandora> Thanks
15:15:53 <adabo> This is a place to wait for your answers.
15:16:18 <adabo> Just some patience and you'll be fine.
15:16:35 <pandora> Ok
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15:45:00 <warlord> pandora: I suspect gnucash isn't the right tool for you.. You probably want something more suited to an enterprise.
15:45:24 <pandora> I see
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15:47:43 <pandora> Ok warlord thank you so much for your answer
15:47:52 <warlord> 2000 accounts per year is... a lot.
15:48:17 <pandora> Ya i guess so
15:49:27 <warlord> GnuCash is more suited towards individual and Small Company use, similar to what Quicken or Quickbooks could be used for.
15:50:57 <pandora> Ok
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16:25:01 <HadiTayem> Hello all there
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