2010-04-12 GnuCash IRC logs
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06:44:57 <daedeloth> is there a way to see the state of my accounts on the first of april?
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09:14:25 <warlord> daedeloth: account summary dated 4/1?
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13:14:08 <eliasp> hi
13:14:13 <eliasp> does gnucash book files need a special name suffix? i have saved my book as ~/.gnucash/books/elias but when trying to open it, GnuCash claims that the URL couldn't be processed.... the file itself looks fine
13:15:00 <warlord> eliasp: do not save your data in ~/.gnucash. GnuCash uses that directory for its own meta data, and you just lost your data as a result.
13:15:46 <eliasp> blargh... GnuCash should have warned me about that ;(
13:15:50 <eliasp> ok, lesson learned...
13:15:56 <warlord> It's in the docs and the faq.
13:16:02 <jsled> yes, it should have.
13:16:06 <warlord> and the list archives.
13:16:16 <jsled> not that there's code to do it or it's expected to. But it should have. :(
13:16:21 <warlord> should it also warn you if you try to save it into /tmp ?
13:16:27 <jsled> probably, yeah.
13:16:28 <jsled> :p
13:16:39 <warlord> :-P
13:16:52 <jsled> but it definitely should warn you if you try to save to one of the few locations it uniquely knows is a problem.
13:17:00 <jsled> And people use with some frequency.
13:17:06 <jsled> (for whatever strange reason)
13:17:10 <warlord> i dont understand why people use it...
13:17:22 <warlord> unless there's some bug that the first Save comes up with that as the default dir?
13:17:42 <eliasp> because i usually expect applications to save their data automatically to a directory like ~/.application/share/foo
13:18:09 <eliasp> so as GnuCash didn't do it automatically i did it on my own as i feel this is the place where such data usually belong
13:18:11 <warlord> eliasp: Would you expect Open Office to save your files ther?
13:18:25 <eliasp> warlord: that's IMHO some completely different kind of thing
13:18:28 <warlord> Why is it completely different?
13:18:51 <warlord> Your GnuCash data file should be treated the same way as OOo
13:18:54 <eliasp> warlord: because you usually don't send around your books, exchange them with other people, have around 100 of them on your box etc.
13:19:58 <warlord> I agree with the last.
13:20:12 <jsled> you should usually never touch ~/.application
13:20:39 <jsled> and … gnucash is more of a document-oriented model, like a word-processor. Your books are a datafile.
13:21:05 <eliasp> ok, i expected it to be more like a "database"-interface to my accounts....
13:21:18 <eliasp> that's a different kind of view on the app
13:21:45 <jsled> yeah. there's a couple of UI/UX things we do that make it kinda blurry.
13:22:06 <jsled> or, at least, make it less obvious. Even that simple thing of automatically re-opening the same file as when you closed.
13:22:35 <eliasp> yes, such things make it feel like like a "DB" app....
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14:27:29 <candyflip> is posting an invoice a reversable process?
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14:52:16 <warlord> candyflip: yes. You can unpost it.
14:59:53 <candyflip> okay, thanks
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19:05:52 <ska> warlord: you around?
19:07:39 <ska> Im trying to process another refund from a vendor.. I posted a new bill to Assets->Refunds for the amount.
19:08:22 <ska> When I go into the Refunds account and make an manual entry Refunds->checking, it doesn't balance the vendor in the vendor report.
19:08:48 <ska> using GC 2.2.9
19:10:49 <ska> Should I use the normal "process payment" to pay this invoice?
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20:28:41 <ska> I just re-ran a log file, to re-produce an invoice. The invoice shows in the GL but it doesn't show in Rec-Aging.
20:28:48 <ska> Nor does it show when I search for invoices.
20:31:37 <warlord> ska: yes.
20:31:58 <warlord> You need to "process payment" and then change the payment account from "bank" to somewhere else.
20:35:16 <ska> ok.. gotcha..
20:35:41 <ska> Is there a howto on how to replay-log files? I replayed one to get an invcoce, but .. as above.
20:37:14 <ska> warlord: that "somewhere else" is Assets->Refunds ?
20:37:35 <ska> I'm going over the log file from IRC that day..
20:41:00 <warlord> You cannot replay biz objects.
20:41:15 <ska> Dam.. Ah.. ok.. I'll have to re-enter it?
20:41:19 <ska> ya.. ok.. on it
20:43:50 <ska> Thanks.. I thought I really messed up something.
20:46:17 <warlord> You should delete all the transactions created by the log replay and then yes, you will need to re-enter the invoice.
20:47:06 <ska> thx.. done.
20:47:44 <warlord> No problem.
20:49:49 <ska> For some reason, the Refund still shows up in Payable aging..
20:50:38 <ska> I posted a new bill, with TX to Assets-> Refunds,
20:50:59 <ska> Then I process payment, with TX ro Asset->Refunds..
20:51:22 <ska> Then I manually change Xfer in Refunds account to Checking..
20:52:29 <warlord> ska: check your a/p account for some 'auto payment forward' transactions?
20:55:19 <ska> Maybe my expense account in the bill should not be "Assets->Refunds" ?
20:56:04 <ska> I don't see anyting labeled "auto payment forward" in A/P...
20:59:23 <warlord> Why are you creating a new bill??
20:59:41 <warlord> Also, what's the date of the A/P, and the date of the payment?
21:00:40 <warlord> You shouldn't need a new bill to do process a 'credit'
21:00:47 <ska> The orignal bill was already paid. So I left that one alone. After their audit, they sent me a refund ..
21:01:05 <warlord> Had you over-paid?
21:01:12 <ska> Yes,
21:01:23 <ska> But nobody knew that 4 months ago.
21:01:41 <warlord> Then you shouldn't need a new PP, just a new Vendor Bill which should deal with the fact that they invoices you for $10 and you paid $20
21:01:44 <ska> After the audit, they decide to reduce the amount, and send me refu.d
21:02:41 <ska> So I leave the old bill alone (as I do now) ?
21:02:56 <warlord> AH.
21:03:13 <warlord> So they billed you for $20, you paid $20, and then they decided they should have only billed you for $10
21:03:18 <ska> Old bill (and payment) are still un-touched.
21:03:23 <warlord> Are you going to get another bill from them?
21:03:26 <ska> yea..
21:03:32 <ska> not for a year.
21:03:43 <warlord> Oh...
21:04:09 <warlord> There's just not a good way to do this.
21:04:30 <warlord> You cannot enter a negative bill, which is effectively what you have.
21:04:37 <warlord> (or a negative payment, which you also have)
21:05:00 <ska> Set them up as a customer?
21:05:09 <ska> no.. thats just not good.
21:05:35 <warlord> Nope, that wont work either
21:05:44 <warlord> I'd recommend you modify the old bill
21:05:48 <warlord> ... and payment
21:05:55 <ska> Perhaps I can re-engineer the original invoice.
21:05:57 <ska> ok..
21:08:56 <ska> What should I do? Reduce the origianal invoice, apply overpayment, then apply refund?
21:11:09 <warlord> I would just reduce the original invoice, and then apply the "refunded" payment. E.g., change invoice from $20 to $10 (by adding a line item for the refund), and replace the original $20 payment with a new $10 payment.
21:12:29 <ska> Will I need to undo the PP that was already applied?
21:13:24 <warlord> yes.
21:13:30 <warlord> before you re-post
21:14:15 <ska> And I do that by simply removing the check from the checking account?
21:14:30 <warlord> yes
21:16:26 <ska> Why not just put 2 entries in my Assets:Refunds ?
21:16:39 <ska> Sorta GL style.
21:18:23 <ska> First one is, xfer to expense insurance (decrease), the second goes to checking.
21:18:35 <ska> That would work no?
21:19:28 <warlord> you cannot manually enter txns into A/R or A/P.
21:19:36 <warlord> You could bypass...
21:19:49 <ska> Yea, not going to touch AR or AP..
21:20:34 <ska> Debit Expense:Insurance, Credit Checking.
21:21:38 <warlord> that would work too
21:21:42 <warlord> i think]
21:23:28 <ska> Yea, that works. Wife works in GL, ..
21:23:32 <ska> She seems to like it.
21:24:33 <warlord> ok
21:24:40 <ska> Dodged that bullet.. Thanks!
21:28:50 <ska> I think the first time I did delete the original payment, applied the original checks, and re-ran PP.. This is easier.
21:30:51 <warlord> ok
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