2010-01-28 GnuCash IRC logs
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10:15:53 <nOStahl> hi guys, I have a food delivery company from multiple restaurants. Im wondering how well I could use gnucash to manage this. All of my orders are placed on a website ordering system.
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10:27:05 <warlord> nOStahl: there wouldn't be any easy way to automate the entry of data into gnucash from your website.
10:28:48 <nOStahl> im not an accountant and i have no accountant background of any kind heh. what account do i put my current balance into when setting up a new gnucash file
10:29:54 <warlord> nOStahl: I highly recommend you read the GnuCash Concepts & Tutorial and then come back with questions.
10:30:05 <nOStahl> link
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10:30:53 <warlord> 2 clicks from www.gnucash.org
10:32:51 <nOStahl> ty, are you a developer by chance
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10:37:30 <nOStahl> i found a deal called www.webgility.com it links common shopping carts to quickbooks
10:37:34 <warlord> I was. Haven't had time recently. There's new blood now.
10:37:39 <nOStahl> be neat if something like that was setup for gnucash
10:41:35 <warlord> Well, the gnucash code is all available; someone could certainly write it.
10:41:51 <nOStahl> crosses fingers :P
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10:58:34 <nOStahl> hey warlord how would someone get a project like that started
11:07:27 <kimmo_> step 1: Write an overall project objective description
11:07:45 <kimmo_> step 2: Write down all the user requirements that you can think of
11:07:50 <kimmo_> step 3: Obtain funding
11:08:02 <kimmo_> step 4: ?????
11:08:06 <kimmo_> step 5: profit ;)
11:11:21 <warlord> LOL. You might skip 3 and 5...
11:11:34 <warlord> #4 would be "get it implemented"
11:15:39 <kimmo_> yeah
11:16:06 <kimmo_> but with steps 1 and 2 done, it becomes a lot easier, when developers actually have any idea what you want
11:18:55 <kimmo_> oh btw, any chance of getting a "Save report options" somewherE?
11:19:13 <warlord> What do you mean? That's what "Add Report" is for!
11:19:25 <kimmo_> ooh
11:19:45 <kimmo_> so I can already save my selected options on income statement?
11:20:14 <warlord> Yep.
11:20:18 <kimmo_> nice
11:20:32 <kimmo_> maybe I should check out the what's new every 10 years or so
11:20:37 <warlord> Just change the name of the report in the report options, click Add Report, and then it will appear in the Custom reports menu (next time you start)
11:20:47 <kimmo_> Niiiice
11:20:53 <kimmo_> that solves every problem I ever had
11:21:19 <kimmo_> even the non-gnucash problems
11:22:02 <kimmo_> i wish
11:22:40 <warlord> hahahahaha
11:23:37 <kimmo_> too bad the account selection dialogue doesn't have a "Match account code to this regex"
11:24:13 <kimmo_> and also "In addition, also include all placeholder accounts"
11:24:53 <warlord> which "account selection dialog"?
11:25:26 <kimmo_> the accounts tab on balance sheet and income statement reports
11:26:03 <warlord> Ah, so the report options account selectors.
11:27:04 <kimmo_> yeah
11:27:25 <warlord> patches welcome. ;)
11:27:29 <kimmo_> yeah yeah
11:27:37 <kimmo_> anyway I gotta split, take care
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11:36:45 <warlord> see ya kimmo_
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14:42:50 <mu-sly> Hi all. I'm in need of a bit of help with producing a report from my accounts. I'm self employed, and need to produce a report of "everything" (basically!) from April 2008 to April 2009. What I need is a little like the "Account Report" (I guess), only I need to be able to specify start and end dates, and can't seem to find a way to do this. Is there a way I can produce a general accounting report for a specific period, ideally for all my accou
14:47:14 <mu-sly> Anybody home?
14:47:33 <warlord> mu-sly: you got cut off at "ideally for all my accou"
14:47:42 <brybot> Hi. I am brand new to gnucash, and also accounting in general. I had a question about how gnucash treats equity. From my short experience with gnucash, my equity keeps growing even though I have made purchases. I would understand that if the purchases I made retained their value, I would have the same equity. However, most of my money goes to either classes, rent, or food. These items don't retain any value. How should they be treated? Why doe
14:47:49 <mu-sly> hmm, warlord, interesting
14:48:00 <mu-sly> "Is there a way I can produce a general accounting report for a specific period, ideally for all my accounts in one go?"
14:48:16 <mu-sly> I guess that's really my question! :-)
14:48:45 <warlord> your second message ended at "they be treated? Why doe"
14:49:22 <brybot> I think that was my message. Im a distinctly different person!!!
14:49:24 <warlord> What kind of "general accounting report" are you looking for? Are you looking for a Balance Sheet? Or a Profit&Loss (Income Statement)?
14:49:34 <warlord> oh, sorry, brybot..
14:49:44 <brybot> "These items don't retain any value. How should they be treated? Why does my equity continue to grow?"
14:49:52 <brybot> Its ok =P
14:50:16 <mu-sly> Warlord, hmm... I'm not sure. I've been asked to provide "Self employed accounts for the year end April 09". I think it needs to include all transactions in that one year period.
14:50:22 <warlord> Well, it's growing because either a) you're transfering to Equity instead of Expenses, or b) you're transfering to Assets and not depreciating them.
14:50:40 <warlord> mu-sly: run a full transaction report?
14:51:14 <mu-sly> warlord, thanks, that's looking rather promising already! :-)
14:51:22 <mu-sly> I think that may be what I need
14:51:50 <warlord> Happy to help, mu-sly
14:51:54 <mu-sly> Perhaps what I hadn't tried, was doing it from the main "accounts" page. I was looking for it on the Reports menu while inside a specifica account
14:51:59 <mu-sly> Does that sound likely?
14:52:03 <warlord> Yes
14:52:13 <mu-sly> Great! Thanks, you've saved me hours! :-D
14:52:32 <mu-sly> (Last time, I did some crazy exporting of things and then bodged the HTML together manually to get what I needed... ugh!)
14:53:04 <mu-sly> I love Gnucash, but sometimes it seems that finding my way around it can be a bit confusing.
14:53:12 <brybot> Well, I have not touched equity at all. I have checking and savings in my assets. I put expenses such as food in my "Expenses" account and then deduct them from my "Checking"
14:53:28 <brybot> so my assets decrease, my expenses increase and my equity stays the same.
14:53:29 <mu-sly> Anyway... I think this transaction report is what I need, so I'll be on my way! Many thanks again warlord!
14:53:56 <warlord> mu-sly: it gets easier with time and use
14:54:05 <brybot> I assume that as soon as I have income, my equity will increase, and will be the sum of all my expenses year to date and my current assets
14:54:06 <warlord> (you're welcome)
14:54:28 <warlord> brybot: The equity accounts never change.
14:55:13 <warlord> The equity accounts only show you a snapshot; equity at a particular point in time.
14:55:30 <warlord> For your instantaneous equity you need to run reports, like the Balance Sheet.
14:59:48 <brybot> Ok, I have my balance sheet now. That shows my "Total Equity", which appears to be my "Assets-Liabilities". It also displays retained losses. I wouldn't say that I have retained the food I have eaten though. How does that work?
15:00:26 <brybot> so you say my equity account always stays the same?
15:00:35 <mu-sly> warlord, one more question - any idea why I'm getting the title of each month and the total of each month twice every time?
15:02:10 <mu-sly> Ahh, to answer my own question: I think it's something to do with "Secondary subtotal for date key"
15:03:04 <mu-sly> ... which I don't entirely understand, but it's beginning to look like what I need now.
15:03:09 <mu-sly> OK gotta run, dinner ready! :-)
15:03:13 <mu-sly> Cheers!
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15:11:10 <warlord> sorry, was on a conf call for work.
15:12:07 <warlord> brybot: yes, the equity accounts stay the same (unless you "close the books", which sorta resets T0). And yes, if you spend a more on food than you make in Income then yes, you have a retained loss.
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15:13:10 <brybot> Ok thanks.
15:16:51 <warlord> Next period try not to spend more than you make ;)
15:19:45 <kimmo> hmm
15:20:16 <kimmo> I need more legal ways to make my income vanish as far as the irs is concerned
15:26:18 <warlord> LOL
15:27:42 <kimmo> I had to show a profit for 2009 :(
15:27:55 <kimmo> I couldn't come up with anything else
15:28:38 <kimmo> well, deferred salaries is ok, but you can't use that forever
15:37:43 <warlord> sorry.
15:42:59 <brybot> warlord: I have savings which is supplemented by scholarships every semester. I have no set income at the moment. So will it show that I have a loss even if I have positive assets?
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15:45:48 <warlord> Gain/Loss is defined by the sign of "Inc - Exp". A positive I-E is a gain, a negative I-E is a loss. I'm not sure what you mean by "positive assets"
15:45:59 <warlord> Scholarships are income..
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16:15:49 <brybot> Ok thanks. Sorry, I know nearly nothing about accounting so I am probably not getting all of the vocabulary right.
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16:45:09 <warlord> brybot: Then I recommend you read the GnuCash Concepts & Tutorial.
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21:14:29 <whoever> hi all i am havig a problem setting up onlinebanking, when i click 'get accouns' the pop up window goes awap before i can read it
21:19:41 <whoever> i am reffering to the window after you enter a password
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