2008-08-23 GnuCash IRC logs
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07:30:02 <plbalbania> I am new to gnucash. I am trying to figure out how to solve a problem in my organization. We are a school that does publishing on the side. We track sales of books and 50% of revenue goes back into publsihing new books while 50% goes into operating costs of our school. Not being an accountant but having asked around some I am told "cost centers" is the way to go. Is that supported in gnucash? If so, what do I do? If not, is there annother way?
07:35:15 <plbalbania> Basically once a quarter we do a report on all book sales. If I end up with $500 in that report then I want to "designate" $250 as money that will be spent only for publishing.
07:41:20 <cortana> i don't know of the term 'cost center'
07:41:28 <cortana> you might have better luck on the mailing list
07:43:31 <plbalbania> OK, I'll hang around for a bit in case someone else has another idea and then try on the mailing list. Again, "cost center" is just an accounting term someone told me about -- I'm more interested in how I can accomplish the task of "reserving" those funds for a specific purpose on a periodic basis...
07:46:54 <cortana> i guess you want a way to earmark portions of your assets for certain purposes
07:46:56 <cortana> maybe the budgets feature can do that
07:47:00 <cortana> but i've not used it myself
07:49:12 <plbalbania> Hmmm... So basically I could update my budget once a quarter and add 50% of sales from the last quarter? That's a thought...
07:51:27 <plbalbania> I suppose in an ideal world (i.e., one with a full-time bookkeeper) I would just see that each time a book is sold it gets entered as a split. But the difficulty is the 50/50 split is not consistent -- for one book it may be different based on initial donor designations. So I'd like to handle that complication just once per quarter...
07:54:15 <plbalbania> In quickbooks (is that a nasty word in this IRC?) I think I could just do a transfer from one account to another (i.e., $250 as a negative from "book sale revenue" and into "book sale for publishing". Then do a report which includes "book sale for publishing" and "book publishing expenses" to see what's available... Since I made a negative from "book sale revenue" then my overall reports would not show that as available...
07:54:48 <plbalbania> But it seems pretty weird to be putting negative amounts into the register for an income account (i.e., "book sale revenue")...
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08:11:09 <plbalbania> Hmmm... Just tested it out and it seems to work fine. I created a "book sale detail" to be used on a daily basis. Then I created a "Publishing Recycled" which we will use to see what funds are available for our next publication project. Then I created a "Publishing OpEx" which will become part of our typical reporting for operational expenses of the school.
08:12:27 <plbalbania> On a daily basis when we sell a book we will record it into "book sale detail" as "income". Then periodically we will do a "charge" against that, transferring the appropriate amount into the other 2 accounts. Then budget reports for op exp will not include the recycled amounts...
08:12:51 <plbalbania> I guess this must be normal in accounting since you've got the capability of doing a "charge" on an "income" type of account.
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08:57:00 <warlord> cortana: Just FYI, but "cost center" is a real accounting term. GnuCash doesn't have pure cost center support because there is no account type that can contain every kind of subaccount type.
08:57:45 <cortana> i see... i had a quick look on wikipedia and came up empty :)
08:59:42 <warlord> Really? Google shows many results, most of which seem apt.
09:00:01 <warlord> The second or third link is to wikipedia: http://en.wikipedia.org/wiki/Cost_centre
09:06:18 <cortana> hm i thought that had a different meaning
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09:49:48 <warlord> what did you think it meant?
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10:55:27 <cortana> rather, i didn't see how the description of cost center as a portion of a business that does not directly generate revenue matched with whatt plbalbania was describing
10:56:02 <warlord> well, cost center is sometimes related to a revenue center. ;)
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10:59:27 <cortana> yeah, it's somewhat clearer now thanks :)
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14:40:36 <Mansig> Hello, is there anybody out there?
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15:51:39 <Rolf1> should ./src/swig-runtime.h be created by ./autogen.sh?
15:51:55 <Rolf1> I'm having a problem here compiling from svn with pdebuild
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16:06:33 <GhOnDiE> HI anybody about?
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23:23:22 <xPhilosx> Anyone have a link to some definitive information on how to setup scheduled transactions (without using the register) in GnuCash 2? I am stuck at the template creation. I cant edit the fields and the field names change from credit/debit to total in/total out. Its a bit confusing.
23:24:54 <xPhilosx> actually, just kidding, I think I just figured out how the programmers designed it
23:25:07 <xPhilosx> \o_ thanks anyway
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