2007-03-02 GnuCash IRC logs
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00:49:29 <foo> Can I use the same job for the same invoices? eg. if it's a reccurring service that's monthly.. I could use the same job. hmm
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01:00:31 * foo reads help
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01:16:25 <foo> "The feature is useful when you have multiple "jobs" for the same customer, and would like to view all the invoices related to a single job."
01:16:30 <foo> Hm, why does that confuse me.
01:16:47 <foo> I guess I just don't need it
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01:58:38 <foo> Hm, tab completion on description.. I think I found a bug. When I begin to type in the description of something else.. it selects whatever I typed before, and doesn't let me overwrite it
02:00:01 <yamanu_> guys: GnuCash 2.0.5 is in the FreeBSD ports and it works now.
02:00:18 <foo> nice
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02:02:19 <yamanu_> thanks to everybody involved!
02:42:54 <foo> hmm, if I create an invoice.. and they are paying me via paypal.. do I still select income account: Assets:Sales (I believe) .. and then I post, then I pay the invoice and when I do that I select the paypal account?
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09:46:26 <MrN> hi
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12:34:03 <warlord> @op
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15:19:23 <foo> Hm, tab completion on description.. I think I found a bug. When I begin to type in the description of something else.. it selects whatever I typed before, and doesn't let me overwrite it. It's on the first letter of something
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16:10:49 <pappou> hi everybody, need help with customized invoice
16:14:35 <jsled> pappou: such as....?
16:15:06 <pappou> edited stylesheet-plain.scm for simple printing a invoice. since defining a logo all collums moved on the right end of th logo. where i can define the collums allign left
16:16:50 <foo> jsled: Do you have the same issue I do ?
16:17:48 <jsled> foo: wha? uh ... no, I don't think I've seen that.
16:18:15 <foo> jsled: hm, try it. I'm curious if you get it (when you get time)
16:18:18 <jsled> pappou: you might need a <br> or something after the logo.
16:18:37 <jsled> foo: can you refine the reproduction description a bit?
16:19:05 <pappou> jsled: but which file i have to edit?
16:19:50 <foo> jsled: sure, alright.. It's the description on a transaction. Make 1 transaction.. put a description like: This is just a test ... ok it.. then make another transaction, for description, put T .. and it should put "This is just a test" there.. but you cannot overwrite it. May work around was adding a space to the front, then typing, then deleting the space
16:20:01 <jsled> pappou: the invoice, perhaps?
16:20:40 <foo> w29
16:21:19 <jsled> foo: No, autocomplete works "normally" for me all the time.
16:21:27 <andi5> foo, jsled: i think this is a known bug .... this is probably about the transfer dialog
16:21:36 * foo nods
16:21:37 <foo> I see
16:22:02 <foo> The problem is that when I press T .. it puts in This is just a test.. but it doesn't allow me to overwrite that text without deviating from anything I have typed in the past
16:23:17 <foo> w20
16:23:20 <foo> er
16:24:50 <jsled> Huh.
16:24:58 <foo> jsled: you don't have that issue?
16:25:02 <jsled> Yeah, for me, it autocompletes, doesn't select anything, and leaves the cursor at the beginning.
16:25:20 <jsled> er ... leaves the cursor where I've typed, but before what it's inserted.
16:25:40 <foo> Right.. and if you keep typing, because.. say you want to write: This no no is not a test"
16:25:51 <foo> Will it let you do that? Or will it still show the original description?
16:26:30 <jsled> Wow, this is fucked.
16:26:36 <foo> Haha.
16:26:44 <andi5> yes, and honestly, it has been for at least one year
16:26:50 <foo> ah, I see
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16:26:55 <jsled> So, it swallows my character, then inserts the autocompleted string ... then, if I wait for ~2 seconds, it finally selects the string.
16:27:17 <foo> yup
16:27:51 <jsled> awesome. Well, file a bug if there's no one already.
16:28:01 <jsled> foo: any compelling reason to use the Transfer dialog?
16:28:14 <andi5> there is one, please search for it and cc me :)
16:29:00 <foo> jsled: I'm transfering money? eg. if I pay someone, it's a transfer from my paypal asset to my expense:contractors:their name
16:29:13 <jsled> Oh. Just do it in the register.
16:29:22 <jsled> (where autocomplete works)
16:29:45 <foo> Hm, register = the page that shows all the transactions for that account?
16:29:49 <jsled> yeah.
16:29:57 <foo> aha! I thought that was all a transfer was doing, cool.
16:29:58 <foo> Thanks
16:38:30 <foo> warlord told me to report things when I do them, instead of when I actual see it in my bank statement online. Is this the standard? Or does it very? I'm reporting via the cash method, I know that much
16:38:34 <foo> hm
16:39:01 <jsled> you should ask your accountant, which I am not. :)
16:39:16 <foo> ok, I'll just do that, then. I didn't know if that was a standard thing or not, cool, thanks jsled
16:40:06 <jsled> outside of GAAP, it's easier to record it when you know it occurs, but w.r.t. reconciliation, the date is usually when the bank processes it.
16:40:10 <warlord> foo, jsled: I've seen that issue in the Transfer Dialog. I start typing a description and it auto-fills the word but then moves the cursor to the beginning of the line.
16:40:36 <foo> warlord: ah, I see. Sounds like a known bug
16:42:26 <warlord> well, known but not necessarily reported.
16:42:26 <jsled> Well, only if it's in bugzilla. ;)
16:42:42 <andi5> as i said, i think it is :)
16:42:53 <foo> oh, I see
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17:17:27 <foo> Anyone here use 2checkout? They have a reserve held and reserve released.. they hold 5% of the payment for 90 days, and release it to me .. this is to cover any refunds and what not. My question is, I wonder if I should report this in gnucash or not. If I don't, then I'd just be reporting people who pay me via 2checkout.. and not the particulars. If I do, then I'd report everything, and my bank statement would always match up with my ...
17:17:33 <foo> ... accounting. hm
17:18:08 <warlord> I've never used it.
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17:18:54 * foo nods
17:19:05 <foo> I guess, one of my mindsets is: all my accounting must exactly reflect my bank statement.
17:19:16 <foo> (or statement for whatever assets I may have, eg. paypal/savings/checkings)
17:19:21 <foo> Maybe I should not think that?
17:23:56 <warlord> Dont forget that you have different states..
17:24:07 <warlord> (reconciliation states)
17:24:26 <foo> hmm
17:24:33 * foo checks help for some more info on that
17:24:48 <warlord> Now, for something where they are witholding monies.. You MIGHT need to account for it differently. But for something like a check, the reconciliation states differentiate the "I wrote the check" from "the check cleared"
17:24:48 <foo> Any idea where that would be in the help?
17:24:57 <warlord> Reconciliation?
17:25:50 <foo> hm, nevermind. I know what that means. hmm.
17:26:06 <foo> Different reconciliation states for checks / online payments
17:26:24 <foo> So, if someone pays me $100 online, I get (say) $90 of that sent to my bank, and then they hold the other $10 for 90 days.
17:27:06 <foo> So although I may not get it all at that one time.. I'll eventually get it
17:32:52 <foo> warlord: I'm assuming I should talk to my accountant about this, right?
17:33:35 <warlord> foo: yes.
17:34:43 * foo writes down his questions
17:34:44 <foo> warlord: thans
17:34:45 <foo> thanks
17:37:16 <warlord> you're welcome.
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17:52:56 <foo> Is there a place to put feature requests for gnucash? Pretty minor things. eg. Billing terms defaulting to the one I choose, or something
17:56:31 <warlord> bugzilla.
17:56:47 <warlord> Um, I thought the terms would default to the customer/vendor settings?
17:57:44 <foo> hmm, I'll have to check that
17:57:54 <foo> When I make a new invoice, I have been having to select it manually
17:59:20 <warlord> Sure, but how did you configure the customer? (or vendor) billing settings?
18:00:12 <foo> ahh, I found it
18:06:50 <foo> Is there anyway to add an action instead of manually typing it in every time?
18:14:09 <warlord> No.
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18:36:28 <pete_> I just downloaded the 2.05 version on my Ubuntu Edgy system. Got it working and transferred by previous data file to it. originally started with gnuCash about version 1.6 and have migrated the data files up thru various versions. The previous version I had used was 1.8 which I liked as it put the entries in the right place! I'm having a bit of an issue with an entry not posting or displaying in the check register. Should I go on?
18:37:00 <warlord> sure.
18:40:08 <pete_> I'm in an investment club so I make out a check that goes for my wife and kids. It's a split transaction that in 1.8 worked nicely. Now it doesn't even register, altho I do see the transaction -- have to regroup what i was saing here
18:40:12 <foo> When I unpost something, is the payment that I already paid on that invoice (eg. indicating that client paid) cancelled? Or does it still stand?
18:42:57 <pete_> continuing the investment club -- the transaction appears in the investment section, but I have the kids' payment as an expense and that doesn't register now which I think is why the value doesn't show in the check register. Because I used the accounts from 1.6, is there a problem with that now? Should I create a new file and setup my accounts anew?
18:43:09 <jsled> What do you mean by "doesn't register"?
18:44:21 <warlord> foo: It depends what you unpost, and how you unpost it.
18:44:38 <foo> warlord: I open the invoice, and click on the big Unpost button
18:44:39 <foo> hmm
18:45:12 <pete_> for example, i make out a check for $140 that is split 40/40/60 with each 40 into the invest account and the 60 into expenses. That entry into expenses does not show up then the 140 that I expect to see in the check register doesn't either. So my balance remains the same and doesn't get debited.
18:46:11 <warlord> foo: if you unpost it, then the posted transaction is removed, so, yes, the invoice will be unpaid.. Because, well, the invoice doesn't really "exist" in the CoA.
18:46:51 <warlord> pete_: What's the currency/security of all the accounts of the Split Transaction?
18:47:16 <pete_> it should be all USD; how can I verify that?
18:48:10 <warlord> Click on each account in the Account Tree and then click "Edit" to open the account editor and read what it says... And do this for each account.
18:49:23 <foo> warlord: aha! Thanks. Hmm, so, if 2 different items on an invoice have a different income account, then I don't want split transactions.
18:52:42 <pete_> confirmed - all USD
18:54:22 <warlord> So what do you mean by "That entry into expenses does not show up"?
18:54:36 <warlord> Maybe you could supply a screen dump?
18:56:15 <pete_> i'm a newbie with irc, how do I send it?
18:58:40 <pete_> literally, when I have the split open, I enter 60 into the expense field and when I tab to move to the next field, it disappears! Sme thing on the main check register.
18:59:43 <warlord> 2.0.5, you say?
18:59:46 <jsled> pete_: is the transfer account for the split already selected?
19:00:39 <pete_> yes to both and it was the same with the distro's 2.0.1 version
19:01:02 <warlord> pete_: I'd say take a screenshot, put it on the web, and just tell us the URL
19:02:09 <foo> warlord: eg. I invoiced someone, 1 action was for a service, the other was for me paying someone else.. and they reimbursed me for that. That would be Income:Reimbused Expense .. and not Income:Sales. So, I don't want split transaction on that, right? I think I got it
19:03:45 <warlord> Well, the different line-items should go to different accounts in the Invoice.
19:04:47 <foo> yup
19:04:56 <foo> hm, maybe I don't need to do split transaction
19:05:40 <warlord> Not manually, no.
19:05:44 <warlord> The Invoice will split it for you.
19:06:13 <foo> aha, ok
19:06:44 <pete_> try http://pgm.homelinux.com/~pete/Screenshot.png and Screenshot-1.png
19:07:21 <pete_> Screenshot is the problem picture whereas -1 is what I wanted.
19:10:31 <warlord> What's your locale?
19:13:22 <pete_> US - Washington
19:13:39 <warlord> Sorry, what does your COMPUTER think its locale is? echo $LANG
19:14:08 <pete_> en_US.UTF-8 :}
19:16:06 <warlord> Well.. All I can think of is that the transaction itself is broken so the autocomplete is breaking it even more. If you enter the transaction and DONT let it auto-complete, can you enter it in manually?
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19:16:20 <jsled> pete_: have you tried entering it from the Assets register, not the gift register?
19:16:42 <datakid23> first time user, long time observer (of gnucash)
19:17:08 <datakid23> am setting up initial accounts, but I don't have all figures on hand right away - so I can't set "balances" straight up
19:17:36 <pete_> actually just tried that and it didn't enter -- the acct tree: asset:investment:NEIC with NEIC as an asset acct, it didn't take it.
19:17:43 <datakid23> what then, is a a placeholder account?
19:17:50 <jsled> datakid23: that's fine. The opening balances are just appropriately-dated transactions against the "Equity:Opening Balances" account.
19:18:02 <datakid23> it doesn't have an opening balance, but I will be building from our disparate spreadsheets?
19:18:19 <warlord> datakid23: a placeholder is an account in the tree that only holds subaccounts and does not contain any transactions itself.
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19:18:23 <datakid23> so they may eventually have balances, if not "opening balances"?
19:18:31 <datakid23> ah! got it
19:18:34 <datakid23> cheers warlord
19:19:23 <warlord> pete_: I still dont understand what you mean by "didn't take it"
19:19:32 <warlord> maybe chris has an idea?
19:20:39 <jsled> datakid23: sorry, I think your '?' is throwing me off, but are you waiting on an answer from me about something, or are you sorted?
19:21:01 <datakid23> jsled, no I'm fine for the moment, thanks
19:21:06 <datakid23> but I will be around all day :)
19:21:25 <pete_> when I enter a value , 60 and ENTER it, it disappears. It's blank and the calculation isn't performed. Given datakid23's question re; placeholders, should this (NEIC) be labeled as a placeholder? Will that make any difference to how transactions are handled?
19:24:15 <jsled> pete_: yes, it will prevent transactions from being entered.
19:24:40 <jsled> pete_: when you say "ENTER it", do you mean "press the enter key" or "press the Enter toolbar button" or ...?
19:25:28 <warlord> .. or tabbing off the line? or using the mouse button to go to a different line.. or..?
19:25:42 <MrN> n8
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19:28:30 <pete_> either method of ENTER gives the same result. I just tried it with the transfer account asst:invest:neic and pressed ENTER key and got "you need to expand the transaction in order to modify its exchange rate" This is confusing as there is no, or shouldn't be any exhange involved. But it's sounding like it's some new transaction setup to me, but don't know how to work it appropriately.
19:28:58 <warlord> I do seem to recall SOMEONE having an issue that looks SOMETHING like this at one point back in the early 2.0 days, but I dont rememeber much more about it.
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19:29:42 <warlord> Why is asst:invest:neic in USD? I would think it would be in the NEIC commodity?
19:30:14 <warlord> If it's saying you need an exchange rate, that implies that you're dealing with multiple currencies/commodities... and that would explain why the values are 0 -- because the exchange rate is wrong.
19:31:44 <warlord> Is there anything printed on the gnome-terminal where you run gnucash?
19:33:00 <pete_> NEIC is an investment asset in USD. The subaccounts pete & gail are classed as mutual funds since the club buys vaious stocks and we buy shares of the conglomerate. So I'm getting the impression this needs to be a mutual fund acct at the upper level (neic)?
19:33:34 <pete_> no, it's from the gui, but let me kill it and start it from the cmd line
19:33:50 <warlord> Mutual Funds aren't in USD.. So the Mutual Fund accounts are in a different commodity..
19:33:55 <warlord> So.. you need an exchange rate.
19:34:10 <warlord> View the transaction from the mutual fund account.
19:36:01 <pete_> that's beginning to make sense -- no other data from cmd line when I try to enter that; let me edit and change that to a mut fund
19:36:24 <datakid23> I need to enter data from as far back as October 2005
19:36:43 <datakid23> will that cause issues? are the "accounts" divided up by fin years?
19:36:58 <datakid23> Or can I just go ahead and enter our old data (with correct dates?)
19:37:24 <datakid23> moving from spreadsheet hell to fin package heaven but am cautious and wary
19:37:38 <jsled> datakid23: there's no inherent division
19:38:05 <jsled> datakid23: which is both a good and a bad thing, mind you... you might not want the 2005 and 2006 in the same data file.
19:38:11 <datakid23> ok, cool
19:38:34 <datakid23> oh, really? I'm not an accountant, so is it too much to ask why having them in th esame dta file swould be bad?
19:38:50 <pete_> I change the neic acct to a mut fund, now when I enter it intot he check register it blanks when I ENTER and I get no messages
19:39:59 <pete_> obviously I'm not setting up something correctly
19:40:16 <pete_> on the other hand it was fine in 1.8 :)
19:41:08 <jsled> datakid23: well, most accounting is done in some period of time. It's mostly a question of reporting convenience.
19:41:27 <pete_> In fact, from the doc, I'm wondering if I have to set up a bank or cash account to transfer the money in, then go to the neic account and buy my shares.
19:41:36 <datakid23> jsled: ok, cheers
19:45:28 <pete_> just create a cash account under neic and used that as the transfer in the ck reg; In the ck register it didn't stay the ( $smt ), but when I looked int he accounts list it showed up!
19:47:51 <pete_> warlord: thank you for your assistance. I need to take care of some other business now, but shall return! FWIW, my email is pmartin1438@wavecable.com. Cheers All!
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19:50:31 <datakid23> I've just discovered that I can download my transaction history from my bank in the following formats: money, myob, quicken, csv (standard or extended), agrimaster and pheonix. Instead of entering it all by hand, should I download our trans history in one of these formats and import it? Which format do you recommend, and how does it work in terms of putting transactions in their relevant accounts?
19:51:14 <jsled> The only format that's going to work is quicken (assuming it's QIF)
19:51:36 <jsled> With the CSV, you could convert it to QIF with a little bit of massage...
19:52:00 <jsled> In fact, you could probably export your existing spreadsheets into CSV, then massage them into QIF as well, to import them...
19:52:27 <jsled> As for the account-matching, the QIF importer has a process to map transactions to account; it remembers mappings it's seen before.
19:52:40 <jsled> See <http://wiki.gnucash.org/wiki/FAQ#Q:_How_do_I_convert_from_CSV.2C_TSV.2C_XLS_.28Excel.29.2C_or_SXC_.28.21OpenOffice.org_Calc.29_to_a_QIF.3F> re: mapping CSV to QIF.
19:54:16 <datakid23> ok, thanks - so if I haven't actually entered the accounts, then there will be no mapping, but I can manually map later?
19:54:44 <jsled> You can create the mapped-to accounts as part of the import.
19:55:01 <jsled> If you don't, the transactions are mapped against Expenses:Unspecified.
19:55:12 <datakid23> ok, thanks for your help, appreciated
19:55:20 <jsled> Then, yes, you can step through them and re-parent the splits into the appropriate Expense account.
19:57:05 <datakid23> ok, I can tell that today is my crash course in book management :)
20:02:36 <foo> warlord: FWIW, when I unposted the invoice.. it didn't delete the paid transaction. I had to manually go to the register on that account and delete it. hm
20:03:02 <warlord> foo: no, of course it wont delete the PAYMENT transaction..
20:03:13 <warlord> That's not part of the invoice; that was a payment from the customer.
20:03:19 <foo> ahh, I see
20:04:13 <datakid23> jsled: I've set up a basic "business" account(s). Should I import the file from the bank into the Assets->current assets->savings account (since that's where it's from?, the qiff downloaded from our savings account))
20:04:45 <jsled> yeah, that's right.
20:04:52 <datakid23> sweet
20:13:02 <datakid23> we receive income from contract work we do - should I create an account under income that is called contract work, or should I just use "sales". We don't sell anything else, just contract work
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20:44:45 <datakid23> forget the last one, what are "income->reimbursement expenses"?
20:54:43 <foo> warlord: ahhh, reading about reconciliation now in gnucash. Cool!
20:55:11 <warlord> there ya go
20:56:33 <foo> So, start with n for new, c when it clears, when I'm 100% sure it's been cashed.. put it at y and enter the date it was cashed on my statement
20:57:33 <warlord> yep. you need to use the reconcile dialog to get to 'y'
20:57:43 * foo nods
20:59:35 <foo> Do I need to reconcile (set to y) on all the transactions? Or just the ones that have different states, like a check?
20:59:43 <acidlnx> I'm using Slackware 11 and haveing a killer time trying to install Gnucash. Is there a statically linked version anywhere?
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21:02:31 <foo> heh, why was I using the transaction dialogue box... so much easier to do it via the register.
21:02:37 <foo> oh, wait, I didn't know any better.
21:02:38 <foo> :)
21:03:35 <datakid23> is there an easy way to move transactions from "unspecified" to their relevant account?
21:03:39 <datakid23> after importing?
21:08:41 <warlord> datakid23: well, first, you should spend the time to assign them during the import.. After the import you can reassign them one-at-a-time.
21:09:39 <datakid23> ok, thanks - I thought I should of done that - I'm kinda racing ahead to help understand the concepts :)
21:12:29 <jsled> acidlnx: no, there's not. Maybe <http://wiki.gnucash.org/wiki/Slackware> will help.
21:14:43 <warlord> acidlnx: nope.
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21:21:04 <foo> He's duplicating!
21:21:07 * foo runs for the hills
21:21:14 <warlord2> Heh
21:21:31 <warlord2> I didn't exit my ssh session cleanly...
21:22:10 <foo> irssi?
21:23:29 <warlord2> ???
21:23:38 <foo> What IRC client?
21:24:04 <warlord2> xchat
21:24:06 <warlord2> but that's not the proble
21:24:07 <acidlnx> jsled: thanks!
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21:26:51 <warlord> Just in time for me to logout. ;)
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22:02:00 <foo> hmm, now that I know I can reconcile transactions.. and with checks have n(ew), c(leared), and y(es)... should I enter transactions done last year that cleared this year? Because I was only entering transactions for this year
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23:31:10 <foo> Anyway to not have an account be deducted as an expense? For instance, say I want an expense that is a "withdraw" account.. and it's monies I pay myself that come from business checking account... hm, what's the best way to do this?
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23:33:06 <jan> hello
23:33:42 <jan> I've been using gnu cash for a little while now and so far it has been great!
23:33:51 <foo> :)
23:34:00 <jan> Just today it seem to have gone weird:
23:35:57 <jan> when i create an invoice via the business menu in my accounts receivable that same invoice has got no money against it even in my invoice it has. Even more weird if I try to process a payment that very invoice is highlighted as been paid already :-[ Any ideas?
23:39:30 <jan> Is there any way of deleting invoices (I created some dummy ones...O:-))
23:40:38 <jan> Ups before I forget I'm using gnu cash 2.0.0. under Ubuntu
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23:55:58 <red_fox> Could anybody test something for me real fast? On the accounts list page, go to Edit->Tax Options
23:56:04 <red_fox> is that window resizeable?
23:56:29 <red_fox> I can't see more than one tax category at a time, and there are dozens of them
23:58:36 <jan> yup! I can re size it : gnucash 2.0.0 under ubuntu