Chapter 7. Business Features

Table of Contents

7.1. Initial Setup
7.1.1. Account Setup
7.1.2. Tax Tables
7.1.3. Company Registration
7.1.4. Counters
7.1.5. Business Preferences
7.1.6. Billing Terms
7.2. Accounts Receivable
7.3. Customers
7.3.1. New
7.3.2. Find and Edit
7.4. Invoices
7.4.1. New
7.4.2. Edit
7.4.3. Post
7.4.4. Find
7.4.5. Print
7.4.6. Assign Starting Invoice Number
7.5. Customer Jobs
7.6. Process Invoice Payment
7.6.1. Over Payments or Pre-Payments
7.6.2. Partial Payments
7.6.3. Writing Off a Bad Debt
7.7. Changing the Invoice Appearance
7.8. Accounts Payable
7.9. Vendors
7.9.1. New
7.9.2. Find and Edit
7.10. Bills
7.10.1. New
7.10.2. Edit
7.10.3. Post
7.10.4. Find
7.11. Vendor Jobs
7.12. Process Bill Payment
7.12.1. Over Payments or Pre-Payments
7.12.2. Partial Payments
7.13. Employees
7.13.1. New Employee
7.13.2. Find and Edit
7.13.3. New Expense Voucher/Credit Note
7.13.4. Find Expense Voucher/Credit Note
7.13.5. Edit

The accounting needs of a business are quite different from that of a person. Businesses have customers that owe money, vendors which are owed money, employee payroll, more complex tax laws, etc. GnuCash offers business oriented features to facilitate these needs.

Accounts Receivable (A/R) are used by businesses to record sales for which they are not immediately paid. Accounts Payable (A/P) record bills that they have received, but might not pay until later. These types of accounts are used primarily when you have a lot of bills and receipts flowing in and out, and do not want to lose track of them just because you do not pay or get paid right away. For most home users, A/R and A/P are too complicated to be worth the effort.

Accounts Receivable (or A/R) refers to products or services provided by your company for which payment has not yet been received. This is represented on the balance sheet as an asset, because the expectation is that you will receive payment soon.

Accounts Payable (or A/P) refers to products or services bought by your company for which payment has not yet been sent. This is represented on the balance sheet as a liability because you will have to pay for them.